Maintaining a strict schedule is a critical challenge for bid and proposal managers.
Avoiding delays
The ability to keep a bid plan on track ensures that every phase of the proposal process is completed on time, ultimately leading to a timely submission. However, the complexity of coordinating multiple tasks and contributors can often lead to delays.
The risk of a derailed schedule is significant. Time is a finite resource, and any delays can compress the remaining schedule, forcing teams to rush and potentially compromise the quality of the proposal. Moreover, missing the submission deadline can disqualify the bid altogether, wasting the effort and resources invested.
Time management
To mitigate these risks, bid and proposal experts must employ effective time management techniques. A detailed project timeline, complete with milestones and deadlines, is essential for monitoring progress and ensuring that the team stays on course. Using project management tools can provide a real-time overview of the bid's status and help identify any areas that are falling behind.
But before you get into the detail, producing a simple and high-level visual of your plan which you can share with the team is a critical starting point... this invaluable starting point aligns the team on the goal, dependencies and provides the platform for anyone to shout if they can't deliver their part of the plan!
Allocating buffer times for unforeseen delays is also a strategic move. It allows for flexibility in the schedule and reduces the pressure on the team when unexpected issues arise. Regular status meetings can help keep everyone informed and accountable for their tasks, ensuring that the bid plan progresses as intended.
For bid and proposal managers looking to enhance their content quality, Strategic Proposals offers training and coaching services that provide valuable insights and practical tips. Our programs are designed to help you get the best from your contributors, ensuring that your proposals are persuasive and well-crafted. Visit our training area here for more information and to elevate your communication prowess. Or give us a call on 0800 009 6800 or drop us a line on