AI can transform bid, proposal and capture work, but real ROI takes time and strategy.
From prompts to performance: embedding AI for sustainable success
The challenge
AI is everywhere, and bid teams are experimenting with quick fixes like drafting outlines or generating content. But Deloitte's research reminds us that real ROI from AI isn't instant. Success in proposals requires more than clever prompts. It demands planning, integration and a long-term mindset.
Overcoming the challenge
For proposal and capture professionals, the lesson is clear: treat AI as a strategic enabler, not a shortcut. Quick wins are possible – automating repetitive tasks, accelerating research, improving document consistency – but the real value comes when AI is embedded into your entire bid lifecycle.
That means:
Benchmarking AI readiness:
Where can AI add the most impact in your current processes? Qualification? Storyboarding? Compliance checks?
Building capability:
Have you trained your teams on how to use AI effectively and responsibly in proposals? Knowing the right prompts is just the start; understanding context, compliance and client tone is critical.
Integrating AI into capture strategy:
AI can support competitor analysis, pricing insights and risk modelling – but only if it's aligned with your capture plan.
Measuring success differently:
Like Deloitte's findings, ROI for AI in bids isn't just about speed. It's about win rates, client trust and positioning for future opportunities.
The organisations that win consistently will be those that combine human expertise with AI-powered efficiency and do so with a clear roadmap.
How we can help
At Strategic Proposals, we help teams:
Benchmark where AI can deliver the greatest value in bids and proposals
Train teams on best-practice AI use for proposal writing and capture planning
Develop strategies to integrate AI into your bid process for sustainable success